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Guide

Understanding embroidery proofs

Before we sew or release a file, you receive a stitch preview. Approving it locks the design for production, so it pays to know what you are looking at and what to check.

ARTWORK · VECTORSTITCHED · EMBROIDERED PATCH

What a stitch preview is

A stitch preview is a rendering generated from the digitized file. It shows every stitch the machine will make: fill areas, satin columns, outlines, the order in which colors sew, and the total stitch count. It is usually delivered as a PDF or image alongside the thread color list.

What it shows accurately

  • Overall shape, proportions and finished size
  • Which details were simplified, thickened or removed to sew cleanly
  • Stitch direction and how areas are filled
  • Color sequence and the number of thread changes
  • Stitch count, which drives production time and, for products, part of the price

What it cannot show

A rendering is not fabric. It cannot show how a knit stretches, how a fleece pile swallows thin lines, how buckram in a cap resists the needle, or how the exact thread shade looks against your garment color. Slight differences in coverage and edge crispness between preview and sew-out are normal.

If the fabric is unusual or the run is large, ask for a physical sew-out photo before bulk production. We will tell you if we think one is needed.

Approval checklist

  1. Spelling and wording, including capitalization
  2. Finished size in the unit you specified
  3. Thread colors against your references
  4. Placement and orientation on the garment or cap
  5. Any simplified detail you are happy to accept
  6. The file format named for your machine

Changes and re-approval

Ask for changes before approving. Adjustments within the same artwork, size and placement are part of the job. Once you approve, that exact version goes to production; a later change requires a revised proof and a fresh approval, and may change the production date.

Next step

Tell us what you need

Email the service, artwork, quantity and date. We reply with an itemized quote and timing.

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